Regd. Office
Address Change
Expert assistance in navigating ROC filings for intra-state or
inter-state office relocation.
The Registered Office is the official address of a company where all statutory records are
maintained and where the government sends formal communications. Under the Companies Act, 2013,
any change in this address must be reported to the Registrar of Companies (ROC) within a
specified timeline to ensure the company's legal transparency and accessibility.
What is Regd. Office
Address Change?
It is the formal process of updating the company's principal place of business in the records of
the Ministry of Corporate Affairs (MCA). Depending on whether the shift is within the same city,
to a different city under the same ROC, or to a different state, the legal requirements and
forms vary to reflect the new jurisdiction.
Who Needs Regd.
Office Address Change?
- Expanding Businesses
- Startups
- Companies Relocating
- Entities Undergoing Mergers
- Businesses Facing Lease Expiry
Documents
Required
- Proof of New Address
- NOC (No Objection Certificate)
- Rent Agreement or Lease Deed
- Digital Signature Certificate (DSC)
- Board Resolution
- Special Resolution
- Others
How to Apply for
Regd. Office Address Change?
The change must be updated online through the MCA portal using
specific statutory forms:
Basic Steps:
- Conduct a board meeting to approve the relocation and authorize a director to sign the
forms.
- Ensure the new premises owner provides the necessary NOC and utility bills.
- For changes within the same state, file this form within 30 days of the change.
- If the change involves moving to a different city or state, the special resolution must be
filed first.
- Once the ROC approves the filing, the new address is updated on the master data and a
confirmation is issued.
Advantages and
Limitations
Advantages
- Relocating to a prime business hub can improve operational efficiency and brand
image.
- Keeping the address updated avoids penalties and ensures you receive all government
notices on time.
- Moving closer to your target audience or vendors can significantly reduce logistics
costs.
- Allows the business to adapt its physical presence according to its growth stage.
Limitations
- You must manually update the address on PAN, GST, Bank accounts, and all business
licenses.
- Requires immediate re-printing of letterheads, business cards, and official stamps.
- Failure to file within 30 days attracts heavy per-day penalties from the MCA.
- For inter-state shifts, you are required to publish the change in local and English
newspapers.
Why Choose HIVA
Professionals?
-
Complete Online Filing
Smooth digital process from application submission to approval.
-
End-to-End Documentation Support
Accurate preparation and verification of all required documents.
-
Fast Approval Assistance
Quick filing and follow-up to minimize approval delays.
-
Renewal & Modification
Easy support for license renewal, updates, and amendments.
-
Expert Professional Guidance
Dedicated experts to guide you through every compliance step.
